Timing Systems Sportident Orienteering Victoria uses Sportident electronic timing equipment for all major, and many low key events. Although some equipment (and most software) is not made by Sportident, we use the abbreviation SI (“ess eye”) to refer to all electronic timing equipment and systems at our events. OV Timing Systems Coordinator, Ian Dodd, has bulk supplies of splits printer paper rolls available (both common sizes). Latest versions of Sportident and other event software used in Victoria (March 2019) Find out more about using SI gear: SI Basics for Competitors Sportident gear is fun and easy to use. All you need is a card (we call them “sticks”) which are available to hire at every event, or you can buy your own to get the latest/fastest version in your favourite colour. Sticks are inserted into a control unit at the start, during, and at the end of your course. Make sure you hear the beeps and/or see the lights flash at least once, to register your stick at that control. Check the control number to ensure you are at the right control! It doesn’t matter if you punch the odd incorrect control as long as you complete all your course controls in the correct order. After you finish, make sure you visit the finish tent to download your course and get your splits printout. This is very important for safety reasons, even if you haven’t got all the controls on your course. SI Notes for Course Planners Before you finalise your courses, make sure you have checked who is supplying your field control boxes, how many will be available, and what control numbering you should be using in Condes/OCAD. If you are using the SIME system (no PC used at the event) you must have a different first control for every course. Note that guidelines apply to the naming of courses; check that you have the named your courses exactly as per the naming standards. Export your final courses and send the data file to the person setting up the Event files. To do this from Condes, use menu item “Export event data (IOF XML)…”. If part of your job is to get the controls and you plan to use OV gear, make sure you book the gear you need at least a month before your event. The booking form is at the bottom of this page. Field controls will need to be “time synced” a few days before the event. When you are putting out controls, have a supply of long cable ties available to attach controls if necessary. Do not use any variety of sticky or duct tape on control boxes and do not write on or re-label the units without permission. SI Advice for Event Organisers Before you can start planning the details of your event, you need to decide what timing systems you will be using. Someone with SI knowledge will need to decide on gear required and where it will be sourced from. If part of your job is to get the controls and you plan to use OV gear, make sure you book the gear you need at least a month before your event. The booking form is at the bottom of this page. When you get the gear, check everything is working and you have supplies of splits print paper. Field controls will need to be “time synced” a few days before the event. Start area controls (Clear, Check and Start) also need to have their memories cleared as part of the sync process. For pre-entry events, someone will have to manage the entries via Eventor. For enter on the day (EOD) events, you may want to borrow and use the Touchscreen system. Using the O-Lynx Touch system requires a copy of the latest OV Stick Register (database of all sticks in Victoria) which is available from Ian Dodd. Another important consideration will be power supply. Is 240v available or do you need a battery (NEV and BKV own batteries); or will you use only gear with built-in batteries (e.g. as done in the Bendigo series)? All gear and batteries must be charged up the night before the event. If you wish to use live O-Lynx (TV) Results, contact Jim Russell to negotiate this. Someone will need to “build” the Event file (typically using OE software) if you are using PCs to download to on the day. If your event is a Relay, you MUST have an expert/experienced relay advisor available in the months prior to the event to assist you with the complexity of this event format. If you need “beeping” clocks (e.g. for preset start times) you will need to borrow them if your club does not own any. Contact Ian Dodd for more details. Find SI Technical Guides Time synchronising controls To set the Time Master control, use SI Config+ software on a PC with a correct system clock. Use the Time Master to set all the field and other controls (start, finish etc). For preset start time events, also synchronise the start clocks to the Time Master. The Time Master control has a more accurate internal clock than standard units which will drift after about 4 days or so. Identifying DNS competitors If an event is run on OE software then a “Missing Runners” report is easy to produce. However, for events with pre-entry, some of the “missing” competitors may never have started and need to be set to as DNS (Did Not Start) status. This guide will help. Finish Tent How do you organise a Finish (download) Tent for a major event? Here is the definitive guide for officials in charge. And here is the TL;DR (short) version for helpers. Ask an SI Expert The following orienteers can help with questions about SI gear and systems- Ian Dodd (Timing systems coordinator) Jim Russell (owner of O-Lynx Results and radio systems) Ian Chennell Experts in organising relays- Debbie Dodd, Jim Russell Club SI coordinators- Greg Tamblyn (BKV), Kathy Liley (YVV), Ian Dodd (DRV) Book Sportident hardware owned by OV Please complete the form below to inquire about, or make a booking to use, any of the OV owned SI equipment (hardware). OV hire policy – you lose it; you pay for it! Any damage or loss will be charged to the last borrower known to have had the gear. This includes removal of duct tape residue; damage to labels; or cases or controls packed dirty or wet. Hirers (other than OV employees) will be charged for all misuse and loss of gear, regardless of fault. The equipment is not insured. OV equipment is currently stored at Ian Dodd‘s residence in Melbourne (eastern suburbs), or the OV store at Westerfolds Park. Hirers will need to arrange transport to and from the store. The old PCs and a HP inkjet A4 printer (using HP564 cartridges) are still for sale. For further info contact the Timing Systems Coordinator, Ian Dodd. Sportident Bookings Existing bookings for OV hardware Check the calendar (read only) Sportident Equipment Booking Request Please complete the following fields and then click the button below to submit your request. Hirer/borrower's name and contact telephone number*Date of Event*Equipment will be available for 48 hours before and after the event dayEvent format and name of organising club or group*Detail event type (e.g. schools, bush, MTBO, sprint) and name of responsible organising club or other associationOther information or questionsIf you have any questions or are unsure of what gear you need, please use this fieldEmail Address* Equipment available - tick items required Admin SET 1 (clear, check, start, finish & download units) Admin SET 2 (clear, check, start, finish & download units) Sportident field units SET 1 (numbered 100 to 150 plus spares) Sportident field units SET 2 (numbered 100, 151 to 200 plus spares) OV hire sticks (45 Sportident cards version 5) O-Lynx Touchscreen EOD entry set: 2 touchscreen tablets plus related gear Old laptop (Win XP: requires power supply) [3 units available] Splits printer (requires power supply) Submit Booking This iframe contains the logic required to handle Ajax powered Gravity Forms.