From: John Harding Sent: Tuesday, 15 November 2011 7:03 PM To: Mike Dowling; Peter M Mayer; President South Australia; Susanne Casanova; Paul Prudhoe; James Mitchell; Arthur, Bruce; Rohan Hyslop; jennifer.binns@iinet.net.au; OQ President; NT Secretary; TAS Secretary; Anthony Darr; WA Secretary; ACT Secretary; QLD Secretary; Don Fell; SA Secretary; Bill Jones; Robert Spry; Robin Uppill; Blair Trewin; Grant Bluett; Geoff Wood; craigfeuerherdt@gmail.com; Richard Matthews; Christine Brown; David.Meyer@ausport.gov.au Subject: OA Conference agenda items Dear all, The OA Conference agenda is starting to come together. The following is a draft list. 1. The ASC has been invited to give an update on Participation requirements in 2012 & to answer questions from delegates. 2. OA report on the status of the 2011 and 2012 ASC-funded participation projects. Workshop longer term priorities for projects (2013 onwards). 3. OA must provide statistics to the ASC in November 2012 to demonstrate that we have met targets in increasing memberships and participant numbers, in reducing the rate of non-renewals each year (about 20%), and in achieving target participant numbers in the new events rolled out. Ideally the ASC wants the numbers in October because of the Australian Government’s budget cycle. Unfortunately this statistical request is out of kilter with the normal OA calendar year statistical reporting. We therefore need to agree on what statistics can be readily extracted from state association databases, and when, to best demonstrate growth in membership. For example, is it possible to do a point in time membership extraction for end of August 2011 and then end of August 2012 to provide a 2011 to 2012 growth indicator? If we do not have systems in place in some states, can we develop them in time? Feedback from all states is needed, preferably before the Conference so that views can be collated and then workshopped at the Conference. 4. Bruce Arthur will give a 30 minute presentation on the $20,000 Vic Govt grant to the Oceania Championships, what went into the submission, how the money was used, the logistics of the big screen, and recommendations for the future 5. The website consultancy report and recommendations. Nicole Davis has asked that if your state association board meetings this month have comments, she would be grateful if you could forward them to her so she can do a further tuneup before the Conference. 6. Updated OA Strategic Plan finalised in June, and a review of OA and state action items. 7. Mikko Salonen, former Executive Director of the Finnish Federation (16 staff, multi million Euro budget) and current IOF Foot O Commission member, will give a presentation on what would be involved to do a WOC bid. Mikko is spending 2 years in Australia in Queensland. 8. State delegates to give an update on new key initiatives as this yielded a great deal of useful information at the last Conference. It would assist if a brief report in dot points could be provided to John Harding 2 weeks beforehand. 9. International report from Mike Dowling and Blair Trewin on IOF developments & feedback from the Conference on the two IOF papers Strategic Directions and Future of WOC. 10. New HP Strategic and Operational Plans: Grant Bluett and Kay Haarsma. 11. Paper by Dennis Trewin on research he has been doing on event management in European countries, in particular payment of organisers for major events, and recommendations for Australia. 12. Reports from Technical, IT, Mapping, Schools, Events, and MTBO national committees. This will include a paper by Ian Dalton on options to consider to add an Australian Schools Sprint Championships to the Australian Championships week program. 13. Developing orienteering in schools. Reports by Barbara Hill on the AASC program; by Barbara Hill and Mike Dowling on starting up a Space Racing Program; by Peter Mayer on the potential of the Swiss Schools program; by John Harding on marketing of the ASC funded videos and information guides to schools; by John Harding on case studies of new participation programs in other sports (from the recent ASC Participation Workshop). 14. Budget update and forward projections by Blair Trewin. 15. Review of the temporary position of Website Communications Manager agreed at the 2010 Conference. Please advise other agenda items as soon as possible and provide papers by 26 November. Regards John Harding Executive Officer Orienteering Australia PO Box 284 Mitchell BC ACT 2911 Ph (02) 6162 1200; 0427 107 033