From: Craig Feuerherdt [craigfeuerherdt@gmail.com] Sent: Thursday, 16 June 2011 9:19 PM To: Arthur, Bruce Subject: Re: Motion for submission to the VOA Council Meeting - July 2011 Bruce, I agree with you that any change must be introduced incrementally. Having had a discussion with Geoff on the weekend, the cost-centre suggestion covers the issue of transparency regarding VOA income and expenditure and relating it to each of the various formats. From what we discussed on Sunday, his main issue is about accessing funds to develop StreetO through the introduction of technology (RFID tags/readers on power poles). Obviously Geoff's club doesn't want to foot the bill (~$3000 apparently) and he has no alternative source. Geoff's motion provides StreetO with the flexibility to re-invest some of the income to making this investment. With that in mind and having thought about it some more, why couldn't Geoff/StreetO sub-committee present a project plan to the VOA requesting $3000 to invest in technology? Perhaps the initial request would be for enough technology to cover an existing, well used StreetO area as a trial. Personally I think the cost-centre approach should be adopted at the VOA level. This will have ramifications for a) how Victorian clubs manage their finances and b) the treasurer. This is something that should be discussed at the next Board meeting. I would therefore propose 2 separate motions; That each form of orienteering be managed as a separate cost-centre to improve transparency and reporting. (This would be pending agreement at the next board meeting) That the VOA provide sufficient funds for the StreetO sub-committee to introduce and trial RFID technology on an existing map pending a business case being presented to the VOA board. Cheers, Craig PS For clarification, can you tell me what the difference is between VOA & OV? Obviously it is something I have missed. On 16 June 2011 17:47, Arthur, Bruce wrote: Hi Everyone, Thankyou for the opportunity to attend a constructive meeting last Friday. I think that people got a better understanding of Orienteering Victoria finances and the services that are provided to all members. We need to all take ownership of this and ensure that members understand this better. I also thought that we reached a good compromise to allow Geoff to trial some new ideas but still within the structured organisation of the Park & Street Committee and Orienteering Victoria. However, my interpretation of the outcomes of Friday’s meeting was different to what Geoff suggests in his motion. My understanding was that any changes would be trialled in Geoff’s experimental series first and then reviewed prior to further consideration. An alternate motion that is more in line with my understanding of the agreements reached is as follows: It is moved that an experimental Park-Street Orienteering Series be run as a Cost-Centre – responsible for setting its own fees and charges, managing its own promotion and development and providing financial reporting and dividends to its stakeholders. This means that for this experimental series, the OV levy component (but not OA component) would be waived, but instead OV be one of the stakeholders that would share in any profits. A review would be conducted by Orienteering Victoria Council at the conclusion of the series to evaluate success. If this proves successful then wider implementation will be considered. I feel that this motion has a much better chance of approval with the Council but still provides the opportunity for what we agreed last Friday to go ahead. Clubs need to consider that any decision that has an impact on levy income will need to be compensated by either a substantial decrease in services from OV, or alternatively an increase to membership fees or club affiliation fees. My above suggested motion should be possible without any significant impact. However the financial implications of Geoff’s motion 1 are un-costed and my concern is that this could have major impacts. Other cost centres would also not be considered until after a review of the experiment/pilot. Kind Regards Bruce Arthur President Orienteering Victoria H 03 9481 8191 M 0458 391 261 E brucearthur1@bigpond.com W http://www.vicorienteering.asn.au From: Geoff Hudson [mailto:geoff.hudson@gmail.com] Sent: Wednesday, 15 June 2011 12:09 AM To: Barry Giles; Ian Greenwood; Margi Freemantle; Margi Freemantle; Ian Stirling; Debbie & Ian Dodd; John Sheahan; Bruce Arthur; Blair Trewin; Wally Subject: Motion for submission to the VOA Council Meeting - July 2011 At the meeting on Friday evening, I was asked to draft the motion or motions arising from the meeting. I believe the attached paper summarises the key issue. I'd appreciate your comments/feedback - there is little point putting up a motion if it is likely to be defeated. This would send us all back to square 1. Please REPLY ALL with feedback. Geoff This e-mail contains proprietary information some or all of which may be legally privileged. 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