TOOLKIT FOR EVENT ORGANISERS
This page describes the processes to be followed when organising orienteering events. Where appropriate, forms, templates and worked examples that might be helpful are also provided.
Orienteering Victoria Administration Policies and Guidelines can be found on the Policies page.
Information is available for the following types of events:
Bush events (on this page)
Park and Street events (in the Park and Street Section of this website)
Event Rules and Guidelines
Course-class tables
Event Rules <updated Jan 2012> - State Series; Orienteer of the Year; Victorian Relays; Dexter-Palmer Trophy (Vic vs SA)
Championship Rules - Long Distance; Middle Distance; Sprint Distance
String course guidelines
SportIdent timing system policies
The Orienteering Australia Competition Rules govern foot orienteering events in Australia. The rules of each state body comply with the policy and guidelines established by Orienteering Australia.
For more information refer to the Orienteering Australia website (under Technical)
Event Preparation
2012 Certificate of Currency Public Liability Insurance Certificate
Controller allocation
Organisers and Controllers_checklist <updated June 2011>
Course setting and controlling_guidelines <updated June 2011>
Event Controllers form (download and complete)
Health and Safety
The Emergency Procedures for Bush and MTB Events should be given to Parks Victoria or other organisations that require a safety plan. Each event organiser should have a printed copy at their event
The Emergency Procedures for Park Street Events should be used as above for these events
The Event Safety Plan form is a one-page, event-specific form that you can download, fill in electronically, and send, with the Emergency Procedures attached
Here is a sample form to show you how to fill it in
Water health and safety <updated Jan 2011> - fire danger, event signage, drinking water on courses, emergency contacts
Incident report form (Word) to be completed and forwarded to Orienteering Victoria asap in the event of a safety incident
Bush events will not be run if there is a total fire ban in the area or a Code Red has been declared.
Check which district the event will be run in, and whether there are fire restrictions - see the CFA website
Total Fire Ban Districts Re-Aligned (September 2010)
Nine new Total Fire Ban (TFB) districts are being introduced across Victoria this fire season. The new TFB districts are aligned to the Bureau of Meteorology’s (BoM) nine weather forecast districts and local government boundaries.
The changes have been made to improve advice and warnings for the community, ensuring TFB declarations can be more closely aligned to the weather likely to be experienced in each district.
Previously, Victoria had five TFB districts and Fire Danger Ratings were declared for nine BoM weather districts. This year’s changes ensure that Fire Danger Ratings and TFB declarations will apply to the same geographic regions. This also means a more specific assessment of weather conditions for an area.
The CFA intends to begin an education program to inform the community about the changes, and signage will be updated across the state. Pamphlets that show the boundaries and towns within the new TFB districts will also be available from CFA regional offices, municipal offices, Information Victoria and RACV shops.
Download the revised map of TFB districts - pdf 494k
The new TFB boundaries will come into effect before the fire danger period. The actual date has not been announced yet.
Electronic Timing Systems
All State Series and higher level events use SportIdent and SportsSoftware electronic timing.
SportIdent page
Where is all the SI equipment currently located?
| Item |
Location |
Comments |
| Trailer containing battery, charger, inverters*3, power cables*many, splits printers*2, results printer (A4) etc |
Ian Chennell, Ballan |
|
| Laptop OV1 |
Ian Dodd, Blackburn
|
|
| Laptop OV2 |
Ian Dodd, Blackburn |
|
| Laptop OV3 |
Ian Dodd, Blackburn |
|
| Admin control units (clear*2, check*2, start*3, finish*3, SI-Master "Timelord", download/reader*3) and red stands |
Ian Chennell, Ballan |
Red stands are in poor state
|
| Labelled field control units (100*2, 101-160, 162-190, 192-199) |
Ian Chennell, Ballan |
Controls currently programmed with a mix of daylight saving and non-daylight saving times |
| Unlabelled spare control units (200-218), spare download/reader |
Ian Dodd, Blackburn |
Controls currently programmed with a mix of daylight saving and non-daylight saving times |
Hire Sticks - at last count 36 sticks available
|
Ian Chennell, Ballan |
When using OE it is tricky (but not impossible) to re-use the same stick twice. Some clubs also have a small supply of spare sticks for newcomers
|
Link to old SportIdent information [The information on this page is out of date and caution should be exercised when using it]
On The Day - Registration
SI Registration Forms (3 per page) version 9 (Word)
After the Event
After_event_checklist_and results <updated Jan 2012>
Fees and levies 2012 (pdf)
Levy_forms_2012 (Word - can be downloaded and sent to OV Treasurer)
OA badge scheme
Mapping and Fixturing
Embargoes
Mapping
Map Printing Resources - MapSport
Map ratings for bush events (currently under review)
Master maps at events
Fixtures
Major events allocation